How to Manage Staff Vaccine Status Quickly and Easily

COVID-19 Oct 28, 2021

Whether or not your industry requires workers to get vaccinated, there may still come a time where you need to manage the vaccine status of your workers who choose to get the COVID-19 vaccine. Luckily, there are simple and efficient ways to manage staff COVID-19 vaccine evidence without putting your business at risk.  

Do your staff need to get the COVID-19 vaccine?

According to Fair Work, the coronavirus pandemic doesn’t automatically make it reasonable for employers to direct employees to get vaccinated, unless there is a law, like a state public health order, in effect. Instead, it’s a case by case assessment to understand whether or not you should mandate vaccines

When undertaking this assessment, Fair Work has provided a general guide to divide businesses and organisations into four tiers: 

  • Tier 1 work is when employees are likely to interact with people at an increased risk of being infected with coronavirus, such as hotel quarantine or border control staff. 
  • Tier 2 work is when employees are likely to have close contact with people who are particularly vulnerable to the health impacts of coronavirus, such as aged care. 
  • Tier 3 work is when there’s likely an interaction between employees and other people such as customers, other employees such as hospitality and goods and services. 
  • Tier 4 work is when employees have minimal face-to-face interaction as part of their normal employment duties, such as working from home. 

If your business or industry chooses to mandate the COVID-19 vaccine, you’ll need to collect vaccine evidence. Luckily, CredShare has the tools to help you manage staff vaccination status quickly and easily and in a low-risk way.

How to safely manage staff vaccine status using CredShare

CredShare is a safe and simple way to store, share and track credentials. The combination of a business dashboard and a handy mobile app for staff ensure the flow of credentials is simple, centralised and no more time consuming than sending a single email. Its unique credential management process ensures you can prove compliance quickly and easily without having to risk storing sensitive medical information for your staff.

After formally informing staff that you’re looking to collect this information, you can create a new credential requirement. From the dashboard, you can then request evidence from staff.

Staff receive a notification to upload certificate to their profile. CredShare extracts the key data from their vaccine certificate and sends it to your dashboard to confirm receipt. You receive confirmation without having to handle or store their private documentation.

As staff complete the process, you can see compliance in real time, seeing the percentage of staff non-compliant and prompting them to complete the process.

​​If you’re recruiting and onboarding new staff with vaccination evidence, confirming these credentials is just as simple. In addition, when it’s time for a booster shot, expiry notifications will prompt management and staff it’s time to update the current credential.

Credential management for your business 

CredShare for business lets you to simplify your admin process putting all staff and business credentials at your fingertips. The easy-to-use software allows you to request a whole collection of documents from existing and incoming employees. In collecting their vaccination certificates you can simultaneously request things like qualifications, licenses or even probity checks.

Then you can view the credential status of your whole team, monitor the status and know when your business creds need renewing. Finally, you can share business documentation, like insurances, accreditations or licensing with anyone at any time. CredShare helps you work smarter, not harder. 

Final Thoughts 

For most businesses, learning how to manage staff vaccine status is a new process that will take adjusting. Depending on your current credential tracking system, they could easily get lost amongst the pile of other staff credentials – or you risk mishandling sensitive information for your team. 

Luckily, with the help of CredShare, you have the tools to manage and share proof of vaccination quickly and easily. Sign up for free to learn how CredShare can help you get on top of staff credentials.